Guidelines for MacBook Loaners and Day Users

Guidelines for loaning MacBooks and Day Users


These are guidelines helpful for students who have been issued a device through the deployment process. i.e have a device checked out to them in Destiny, but need a loaner MacBook because theirs is off-site for repair or replacement.   *** Note: Users who have not gone through the deployment process are not be eligible for a loaner MacBook and proper accommodations should be made by their teachers for those specific cases.  The goal is to ensure students have a devices as needed for schoolwork.


Loaner devices will be regularly monitored to ensure they are being properly maintained and the users are following the AUP. This will allow monitoring and remote lockdown of the devices for abuse, specifically for those users who are put on day use due to AUP violations, or as requested by parents, teachers or administrators.


A loaner is issued due to the following:


Device is  damaged

Fault of user

  1. Device does not function/cannot be used due to one of the following:

    • Water damage due to spilled drinks

    • Cracked screen

    • Other intentional physical damage that makes the device inoperable.


Day User - unless administration grants permission otherwise.  May check out the computer at the beginning of day.  Must Check in by end of class day.


  1. Device still functions, but may have a problem with one of the following:

    • Keys missing

    • Trackpad not working

    • Audio port is damaged

    • Other unintentional damage that makes the device inoperable.


Loaner MacBook is issued

  • Check out as you would their initial device in Destiny.  User will have two devices listed under their name in Destiny.  

  • When the original device is repaired and returned, the loaner will be checked back into Destiny and become available for other users.

Device is  Lost or Stolen

Fault of user

  1. Day User - unless administration grants permission otherwise.  

    • May check out the computer at beginning of day.  Must Check in by end of class day.  

    • If Administration determines otherwise, the user can be issued a Loaner MacBook

      • Check out as you would their initial device in Destiny.  User will have two devices listed under their name in Destiny.  

      • When the original device cost is recovered the first device will be removed from their Destiny record.


Device is malfunctioning due to a warranty type of repair

User not at Fault

  1. Loaner MacBook is issued

    • Check out as you would their initial device in Destiny.  User will have two devices listed under their name in Destiny.  

    • When the original device is repaired and returned, the loaner will be checked back into Destiny and become available for other users.


Device is taken from user due to AUP Violation

Fault of user

  1. Day User - unless administration grants permission otherwise.  

    • Option 1 - User may check out a loaner for the day and must return it at the end of classes each day

    • Option 2 - User may check out the computer only for those classes where there is a specific Blended Learning assignment.  Device must be returned before the end of the block.


Administration will need to determine who will manage the day user process.  In many cases, it’s handled in the Media Center by the Tech Contact/BLC.  They will need to ensure the devices are charged and ready each day as needed by the students. In order to ensure proper accountability of devices, the day users should be issued the same device each day.


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