How to: Add Copier Department Code to print from your MacBook

The following steps are for teachers to add the Copier Department Code to their Macs.
Open WORD or EXCEL
Create a blank document or spreadsheet
Click File from the menu at the top of the screen

Choose Print

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In the Print window, Click on the drop down box below Presets (3rd one down) where it says Copies and Pages. Click on the box to show the drop down list and select Print Mode
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After selecting Print mode you will see these options:
Check the box for Department Code
Enter your Copier Department Code in the box

BEFORE clicking Print you MUST click on Presets at the top and save your Department Code Setting!

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Presets: Save Current Setting as Preset ...2v4LNHmgChh85YNU_TxOHtoCDKWssGxzKggsCLzehckZvPwKasAVIlnBEU2RVH3eISSgZP3aJ0Ut9Mx6WtbJF-Ds22hIDbZexHTNwArd2Gp4C9iOzG7AV06naWPcBw8rPFV8REtT

Be sure that when Printing to this copier, you choose the preset you just named. If you do not do this, your job will not automatically print and will go to the INVALID queue on the Copier.
If you print without setting up a valid department code - Here is how to find your print jobAn Invalid job refers to a job held due to a wrong or no department code entered for printing the job.
5.MANAGING PRINT JOBS FROM THE CONTROL PANEL
On the Printer: On the panel, press the [PRINT] button
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Enter your department code with the on-screen keyboard and digital keys, and then press [OK].
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Select [INVALID] from the drop down JOB TYPE
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The Invalid jobs are listed on the screen - most recent at the top. You should be able to find your name in the list.
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Select the job for printing by pressing on it on the screen. The job will be highlighted on the screen. You can select multiple jobs.
If the target job is not displayed on the screen, use the up and down arrows to the right to change between pages.
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Press [PRINT] and the job will start printing
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NOTE: if you are printing from Chrome - you will need to click on the option "Print using system dialog" so that Chrome will pull in your department code

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