How To: Add a Printer to your MacBook Air

To connect to an IP-capable printer

  1. From the Apple menu choose System Preferences.
  2. From the View menu choose Printers & Scanners.
  3. If the padlock icon in the lower left corner of the System Preferences window is locked, click it and enter an administrator name and password to unlock it.
  4. Click the Add printer (+) icon at the bottom of the Printers pane to open the Add Printer window.
  5. If the printer appears when the Default icon is selected, select it and skip to step 8.
  6. If the printer does not appear with the Default icon selected, click the IP button on the toolbar.
  7. IP printers have three printing protocols to choose from. Select the appropriate option for your printer.Note: If you pick a protocol other than HP Jetdirect, you may have to manually select the appropriate PPD and installable options.
    • HP Jetdirect Socket: Select this options for OLDER HP printers.
    • Internet Printing Protocol – IPP: Do Not Use at this time.
    • Line Printer Daemon – LPD: SELECT THIS when installing a TOSHIBA COPIER or any other newer printers.
  8. Click the Address field and enter the IP address of your printer. 

    When your Mac communicates with your IP-capable printer  the message "Valid and complete address" appears below the Address field. If the message "Invalid or incomplete address" appears, make sure the IP address is properly entered and that it is the IP address configured on the printer. Next, your Mac establishes an IP connection to your printer and displays "Gathering printer information…". It then selects the associated printer driver in the Print Using menu.  

    If your Mac is able to communicate with the printer, but it is not able to automatically determine the print driver needed, choose the option "Select Printer Software…" from the Print Using pop-up menu in the Add Printer window. Enter your printer model in the search field to quickly find the appropriate driver. If the model of printer is not listed, but your printer is a PostScript printer or PCL Laser printer, try the "Generic PostScript" or "PCL Laser printer" driver options. Generic printer drivers may not let you access all the features of your printer.
  9. Once your Mac finishes communicating with the printer, click Add to create your printer queue.

  1. Penny French
    18 April, 2018