How To: Add a printer on File and Print Server

  1. School File and print Servers

    1. Naming Convention “XXXX-FPS” (Example WHES-FPS, Lakeshore-FPS, NIHS-FPS, etc.)

    2. Technicians logon using their credentials  (Technician Group is defined as Local Administrator on the FPS Servers) in RSAT

    3. Roles Installed are; Print and Document Services, File Services, Application Server and Web IIS

    4. Elementary Schools will be using home directories for students

  2. Print Management  - The Print Management Screen in Server 2012 R2 look the same as the Windows 7 Console.  Here you can add printers and deploy them using group policy.   

    1. Open print Management - Print Management is part of the administrative tools on the server.  Once you have opened a remote desktop connection you can navigate to the print management console.

    2. Navigate to Print server and right click – choose add printer

      1. By choosing a to add a printer you can use the same interface that you are used to in order to add a printer to the server.  You are installing the printer on the server.  

      2. The printer needs to be shared as that will allow for the driver to installed on a client that the printer is deployed to.  

        1. There are several advantages to sharing the printer in this way.  One of the main advantages is that you will be able to monitor the print queue for ease of troubleshooting.

        2. From the print management console you will be able to monitor the print queue and actually see who is printing or even better see who’s 200 page print job has errored not allowing anyone else print then clear it so that others can.  

    3. Choose add a tcp/ip or web services by IP address or hostname and click next

      1. In all cases we will be installing the printer based on IP Address.  So make sure that you have the correct IP Address for the printer that you wish to add.  

    4. Choose TCP/IP Device and enter the IP address of the desired Printer

      1. Enter the IP Address of the printer and click next.  

    5. Choose install a new driver unless the driver has already been installed on the server click next

      1. Here you will choose either to use an existing or install a new driver.

      2. Choose the appropriate option

      3. Use the HP Universal print driver for your HP Printers

    6. Choose have disk and browse to where the driver is on the device

      1. Server is an X64 and requires that driver, so be sure to use the 64-bit driver.  

      2. Quick note – There are two types of drivers we need to consider; Type-3 and Type-4.  

        1. Type-3 driver will require both a 32-bit and 64-bit be available for clients

          1. Toshiba seems to be using the type-3 drivers.

        2. Type-4 driver can use one for both.

          1. HP seems to use type-4

  3. Deploying a Printer using GPO

    1. Navigate to Print Servers and the Local Print Server and choose Printers.  Here you will find a list of the printers installed on the server.  

    2. Right click on the server desired printer and then click deploy with GPO.

    3. Find the GPO you wish to add the printer connection to

      1. User can either choose an existing GPO to add the printer connection to or create a new one.  

    4. Choose how to deploy the printer

      1. Here you will choose whether to deploy the printer to users or computers that the GPO applies to.  In most cases we are going to be deploying them via the machine as deploying them to users will cause delays in logon time as the printer connection will be added every time a user logs on.  

      2. Click add and then this adds the connection in the windows below you can now click ok and you will get a message that the deploy add or removal was successful.